Financial Accounts Assistant

JOB SUMMARY

The post holder will work as part of the Finance Directorate team, based within the Financial Accounts Office.

The post holder will be required to carry out a range of general accounting duties, as directed, under the day-to-day supervision of the Financial Accounts Officer.

The post holder will process and input financial information, complete routine financial transactions, and respond

Location: Belfast

Job Type: Temporary 

Duration of booking: Expected to last 6 months with possible extension

Proposed start date: ASAP

Pay Rates: Up to £16.61 per hour Umbrella or £13.80 per hour PAYE inclusive of holiday pay

Hours / Working Days: 37.5 hours per week / Monday to Friday, 9am – 5pm 

Sector: Healthcare 

Based: Office / Hospital 

KEY DUTIES / RESPONSIBILITIES

• Verify and validate supplier invoices against contract terms. 
• Validate, collate and input staff travel and subsistence claims to payroll system. 
• Liaise with each of the Business Services Organisation’s Shared Service Centres for Payments; Income; and Payroll as and when necessary. 
• Assist in the preparation of journals for entry into the financial systems to include accruals and prepayments. 
• Investigate queries from internal and external customers in relation to invoices, travel expenses and other payments and provide assistance and advice as required. 
• Analyse financial information to identify and resolve errors and discrepancies relating to payments to suppliers and staff travel and subsistence claims. 
• Ensure that financial information is processed in accordance with the Trust’s policies and procedures in order that information provided for statutory returns is accurate. 
• Ensure that financial information is prepared and processed in accordance with the Trust’s financial timescales. 
• Assist in the forwarding of cheques for lodgement on behalf of the Trust. 
• Open and sort the post and record monies received directly by the Trust. 
• Issue petty cash. 
• Suggest changes to internal procedures as identified and be in involved in the continuous improvement and development of processes. 
• Assist the Financial Accounts Officer with other related duties as and when requested. 

Qualifications    

• Membership of the Association of Accounting Technicians (AAT) Intermediate Level (NVQ Level 3) or equivalent professional qualification. 
• OR 
• Membership of the Association of Accounting Technicians (AAT) Foundation Level (NVQ Level 2) or equivalent professional qualification and a minimum of one year’s experience in a related financial administration environment.    

Skills / Abilities              

• Communication skills 
• Organisational skills 
• Keyboard and IT skills 
• Ability to work as part of a team              

Knowledge       

• Knowledge of Finance policies and procedures 
• Knowledge of spreadsheets 

OTHER: 

• Must hold a current full driving licence which is valid for use in the UK and have access to a car on appointment.
• This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post.