Job Title: Finance Officer

Location: Derby

Job type: Temporary

Duration of Booking: Expected to last 15 months 

Proposed Start date: ASAP

Pay Rates: £13.13 PAYE

Hours / Working days: 22.5 Hours per week 9am-5:30pm

Hybrid: 2 days in the office, 1 day working from home

Overview

An exciting opportunity has arisen for a Finance Officer to join a well-established and respected independent organisation supporting General Practitioners in Derbyshire. The role is essential to ensuring accurate financial administration and reporting, supporting a small team and playing a key role in financial planning and compliance.

Main Responsibilities

Finance & Payroll

• Administer all financial processes using Xero accounting software.
• Process invoices, bank payments, and expense claims, ensuring accurate categorisation and coding.
• Reconcile business bank accounts and manage online banking processes.
• Prepare monthly financial reports for the executive team and committee.
• Submit payroll and committee expenses via payroll on a monthly basis.
• Maintain and monitor the annual budget, producing monthly income/expenditure reports.
• Liaise with external accountants and prepare financial submissions.
• Analyse and audit financial data, reporting any discrepancies.
• Administer levy payments from practices and coordinate relevant mandates.

Administration & Office Support

• Support the executive team with general administrative tasks and inbox management.
• Maintain orderly filing of documents (electronic and hard copy), ensuring data security and accessibility.
• Assist in preparing reports, meeting documents, and presentations.
• Provide administrative cover during staff absences and support team collaboration.

Communication & Teamwork

• Communicate effectively with internal staff, external stakeholders, and visitors.
• Attend meetings as required and act as an ambassador for the organisation.
• Respect and support team goals, offering help and training to colleagues where necessary.

Quality & Compliance

• Adhere to all workplace policies including confidentiality, data protection, and quality standards.
• Participate in audits, appraisals, and CPD activities.
• Remain up to date with relevant financial legislation and contribute to process improvements.

Person Specification

Essential:

• Minimum 6 months’ experience in a finance role within an SME environment.
• Minimum 6 months' experience using online accounting software (e.g., Xero, QuickBooks, Sage).
• Proven ability to create bespoke financial reports.
• Working knowledge of financial legislation and regulations for SMEs.
• High level of discretion, attention to detail, and professionalism.

Desirable:

• Experience working in a Primary Care or NHS setting.
• Accounting/Finance qualification.

Additional Information

• You will be expected to uphold a high standard of confidentiality, integrity, and professionalism at all times.
• Flexibility to take on additional tasks and adapt to changing organisational needs is essential.
• Full training and support will be provided as part of onboarding and ongoing development.