Job Title: Admin Assistant

Location: Hydebank Wood, Belfast

Job Type: Temporary

Duration of booking: Ongoing with no end date specified.

Proposed start date: ASAP

Sector: Healthcare

Working environment: Prison

Band: 3

Pay Rates: 

£13.08 per hour PAYE inclusive of holiday pay

£14.48 per hour Umbrella

Working Days and Hours: Part time (Days and hours to be confirmed)

**Please note you must hold a current full driving licence which is valid for use in the UK and have access to a car on appointment**

Summary

The post-holder will provide a wide range of administrative tasks to support the effective and efficient provision of Healthcare within a Prison setting.  They will work as an integral member of a team and be expected to use their own initiative. 

Responsibilities (But not limited to)

• Liaise with various staff/departments to deliver effective administrative support.
• Deal with a range of queries, maintaining a courteous and pleasant manner at all times. 
• Use of various computer systems and software packages to ensure patient information is relevant and up to date, including data input and retrieval of information.
• Processing, recording and collating information for statistical purposes.
• Administering waiting lists, processing internal and external referrals
• Scheduling appointments to ensure clinical capacity is utilised 
• Booking patient movement requests, interpreters and other patient related services.  
• Maintenance of medical records filing systems.
• Typing duties - reports, letters and meeting minutes as required.
• Assist with the training of new administrative staff as and when required. 
• Participate in staff meetings.
• Provide cover to other administrative staff during periods of leave.  
• General office duties such as photocopying, scanning, sorting post and faxing. 
• To participate in the Trust’s Appraisal Process and participate in agreed training and development initiatives when identified.
• Any other tasks or projects within the remit of the band.

Knowledge and Skills & Experience 

• Ability to work as part of a team.
• Ability to use own initiative.
• Excellent organisational skills with an ability to prioritise own workload.
• Effective communications skills to meet the needs of the post in full.
• The ability to work in a challenging and changing environment.
• The ability to ensure accuracy in own work.
• The ability to effectively use office admin systems such as diary management and filing systems.
• Knowledge of Microsoft office packages
• Knowledge of General Data Protection Regulations

Qualifications

4 GCSE’s Grades A-C  to include

English Language (or equivalent

Qualification) plus 1year’s

Secretarial /admin /clerical experience.

OR

NVQ Level 2 in Administration (or equivalent qualification) plus 1 year’s secretarial /admin /clerical experience.

OR

2 year’s secretarial /admin /clerical experience.

Questions

• Do you have previous experience working as a Band 3 Admin Assistant within NHS or Healthcare?
• Do you have 2 year’s secretarial /admin /clerical experience or equivalent?
• Do you have the ability to effectively use office admin systems such as diary management and filing systems?
• Do you have excellent organisational skills with an ability to prioritise own workload
• Do you meet the criteria above and available to start immediately?